Are you looking to supercharge your results, revitalize your staff, and refocus for the coming quarter?
Planning a corporate event or retreat can be the perfect opportunity to reset and celebrate as a team. If you are considering hosting an out of office event for your employees or booking a venue for an industry summit, this quick guide will help you cover the basics and streamline your planning. Read on to make sure you start off on the right foot!
Why Do External Corporate Events Matter?
Regardless of the size of your company, focusing on morale and team dynamics can play an integral role in determining the long term success of your business. If you’re coming off a highly productive, or even a highly stressful season, fatigue can begin to chip away at your employees and affect your bottom line over time. Taking the chance to regroup away from the normal hustle and bustle of the office is often a positive way to refresh everyone’s mentality and boost the overall morale of your team. Common driving reasons for hosting a corporate retreat or seminar include:
- • Team building/Development
- • Focus on a new strategy without distractions
- • Rewarding your team for exceptional performance, and more.
While it may seem counterproductive to take a day out of the office, oftentimes the benefits outweigh the minor inconvenience of having to temporarily disrupt your routine.
How To Start Planning
Once you’ve decided that you want to go ahead with an offsite event, you’ll want to get to work orchestrating the various details to ensure success. Start with what will affect your office the most: planning for a day away. Elements to consider here include:
How Many Staff Are Available?
Will You Be Closing The Office?
How Long Will Your Team Be Away?
Location and Transportation
Define The Focus Of Your Event
What Is Your Budget?
- • Capacity
- • Location: how easy is it for your team to get to?
- • Audio/Visual options
- • Set up/tear down requirements
- • Availability
- • Accessibility (elevators, ramps, etc.)
Start searching for venues early, and plan to book well in advance to avoid date conflicts and unnecessary hassle.
– Overall cost. Catering can quickly eat up a significant portion of your budget.
- • Flexibility to bring in outside food if needed
- • Accommodation of any dietary restrictions or allergies.
Make sure you provide your catering team with an accurate headcount, as well as advise of any restrictions as early as possible to give them time to prepare your food accurately.
- • Location relative to the venue
- • Any discounted rates for group bookings
- • Amenities
- • Included meals (i.e. breakfast)
- • Check in and out time.
Booking an offsite corporate event doesn’t have to be a hassle. Working with an experienced team can help you save time, money, and minimize distractions from your daily workflow. At Cornerstone Theatre, our team of coordinators are happy to work with corporate guests to design an event that’s sure to leave your team refreshed and ready to return to the office renewed.